Every voluntary group should have an up to date, adopted constitution – sometimes referred to as a group’s governing document. %PDF-1.7 %���� Contents: Page 1 Starting up a group group Page 3 Structures for a group Page 8 Simple Constitution Template Page 12 Registering as a Charity Page 15 Acknowledgements Starting a Group: What will it be like? Amendments to the constitution. M�xj3���m�i!�-"�x!i�*!�2Z��P��BM�-@UBJM� U)������J���_ �0�I-�� i�~��h-�L&F���l��` �c��,��cmY�ҋYv�c�E�{�������z�l�d�{�`�����m�(8R�#�;��šW��Ŷw�#v��WL. Article 1 . Aims . This Charity Constitution Document Templates subfolder provides a range of constitution document templates for various types of legal structure for use when forming a new charity. The attractions are that it is cheap to set up and run, and there is no red tape to deal with. Name & Governance. h��U�OSg>�����`�W�u�uc`&�!Fe���dB`HBW���k��7��K���J��`f��f�)D&�Mb�%P���3�6���~�O�M����=�9�97�}@ �K@r The document is editable and can be tailored to meet your group requirements. function properly. Working group presents a draft constitution to the committee. IN ORDER TO QUALIFY FOR AFFILIATION TO A.C.R.A., CONSTITUTIONS MUST CONTAIN THE FOLLOWING PROVISION: ­THE ASSOCIATION SHALL BE NON-PARTY-POLITICAL AND NON SECTARIAN The document below is a sample Constitution, representing the type of Constitution necessary to effectively found a local Residents' Association. The committee should meet several times a year. Groups with Charitable Status Many new voluntary and community groups may wish to set themselves up as a charity. A basic constitution is provided below, although. This sample is to help you think about your organization and its needs. The Chairperson shall chair all General Meetings. 3 0 obj A charity’s governing document contains the organisation’s purposes. NAME : the official name of the group shall be – II). <> A remit for an unregistered and unincorporated voluntary group – developed by the Charity Commission and Wales Council for Voluntary Organisations. The club committee is the group of members who are formally responsible for managing the club. Article 2. 1 0 obj General Meetings of the Association may be conducted face-to-face or electronically which would allow members to be present and participate through electronic means. To promote the understanding of how to establish a constitution for new organizations. The Office of Scottish Charites Register (OSCR) has also approved the constitution for use by Scottish charities. This model constitution is a resource to complement the Council’s Gold Standard Award Scheme for Tenants’ and Residents’ Associations The model is provided as a guide for associations who wish to amend their existing constitutions, or for use as a template for new associations. CONSTITUTION OF THE FRIENDS OF EATON PARK . Sample Group Constitution … CRICOS Provider No. A full copy of the Trust Deed must be held in the church office for members to inspect at any reasonable time. endobj 3. Share this page Facebook Twitter. The different legal structures which a charity can adopt are as follows: company limited by guarantee, unincorporated association, charitable trust, or charitable incorporated organisation (CIO). Please attach a copy of your final signed constitution as adopted by the We have a perfect sample for you to take references from for creating an effective one. A remit for an unregistered and unincorporated voluntary group – developed by the Charity Commission and Wales Council for Voluntary Organisations. 4. 2 0 obj ... Dissolution of the group shall only take effect if agreed by two thirds of the members present and voting at the meeting. This constitution can be amended by a two-thirds vote of the entire membership at a regular meeting of [organization name or acronym]. A bank account will be set up in the name of the Friends of XXXXXX. Academia.edu is a platform for academics to share research papers. ATTAINING OBJECTS. b. h�bbd``b`��ρ��`�$X� �9@��/�� "@�ۀ���\{@�j �1HpG �"�-He`bd����H4�A�;@� �7 in the month of _____. A basic constitution is provided below, although clubs should consider Community Amateur Sports Club status (see Sport and Recreation Alliance website for details) for tax and other financial benefits. This Constitution binds every member and the Association to the same extent as if every member and the Association had signed and sealed this Constitution and agreed to be bound by it. A constitution is a document that provides the rules on how an organization of people (e.g., a small club, a university group, or even a group as large as a country or state) runs its affairs. The constitution will put your music group on solid footing in terms of charity structure, regulation and governance and will be hugely valuable in helping you run your group as well as helping to ensure your registration with the Charity Commission is fast tracked. University policies and state and federal laws take precedence over constitution and any and all by-laws. Discuss each of these with your group, and take notes. AMENDMENTS. A company’s constitution is established by its articles of association and memorandum of association. When applying to form - or convert to - a community … Physical address: The physical address will be-III). 3. Each club should carefully consider the most appropriate constitution for its . !S,��x���\Ԣ���n�&���z�0BR���ػ�xDTzd��vr�K�I(��m&����ܠ�'\��'��9�$А��E,Js�f�zk'�S�ޮ�����:l� �����9�8���r��^����I�B��q�e���?���0y�ἔ|��6�Ҟ'|�:���M3��q] ڽ�h�M��i��n�t��L�Y5r�Ԛu ù���~�&�^��n����>��=���8�k�̯�*l�M�;[.�Tg!��h��K�7�����3��>�����M�,\�>w��f^㿾GY�{�io��P��. Friends of Médecins Sans Frontières | UK and Ireland. particular circumstances. Finances. The Charities Regulator has produced a set of Model Constitutions, one for Companies Limited by Guarantee and one for Unincorporated charitable organisations. website for details) for tax and other financial benefits. Example Club Constitution APPENDIX 8: i. It’s a statement of what your group is going to do and how it is going to do it. 1. 7. A constitution is a type of governing document. You must have at least three unrelated trustees (your charity ïs voluntary board members). 1.01. It outlines the functions of the club and the procedures for membership, meetings and committees. This sample is suitable for those who are in chamas (self-help groups) and want to draft their constitutions. Steps to take to formally adopt the constitution 1. Write your Constitution Community groups of all types must have a governing document which sets out the rules of the organisation and details the group's aims, obligations and powers. Set up a working group to develop a constitution. To help ensure XXXXXX [Name of Site] is a well-maintained and safe public site which can enhance the quality of life for local people by improving their physical and mental health and act as a focus for bringing people together. 2.01. Adopting the constitution Once you have completed the constitution, the organisation’s members need to adopt it. Sample constitution for small voluntary organisations Page 4 8 Annual General Meeting (a) The Group shall hold an Annual General Meeting (A.G.M.) x��WMo�0���Q`E� =4�@�۰ ;;d��h�-i����K��!֠�c���I=��'vv6��^29�0m��7m}sQ�����1�����Z�(�c�EY(&�H%�eޛɖ8��g�m�uS�8�������Bvu7f����x��i�uvrQS�6P��AGA4TD�&Em���EtT@�D����B�Dc�"z/��HEtVX Aims 3. To act as a medium for the members social, cultural and political objectives. Equal Opport… A step-by-step guide to writing a constitution for a small community group. ... To promote a positive community spirit within (property address). endobj This sample constitution is for illustrative purposes only. this Constitution. NAME: The name of the Association/Club is _____ (Inc.) hereinafter referred to as the “Association” or “Club” (Note: This example draft may refer to either Association or Club.) In essence, a club constitution is “the law” of the club and becomes the internal authority for conflict resolution. Sample volunteer policy for small type A organisations 32 ... Ireland’s 18,500 civil society organisations are governed by over ... A fictional all-volunteer community group – Ballydemore Environmental Action – is used to illustrate certain points. The club constitution is a written document that states the rules and structures that govern the club. Note that if the Company has permission to dispense with the use of the ... included in this draft are sample clauses only, chosen because either they are specifically required by the As the Code has been developed for and by the CVC sector, it offers your organisation a lot of room to decide how it should act while following the principles of good governance. charity.org. The club will be called NAME OF CLUB and will be affiliated to the . There is no point in lumbering yourself with a lot of bureaucracy you don’t want, or writing down loads of things you don’t intend to do, simply because you think they are what people expect. A club constitution is usually required for funding and if applying for tax relief. Published on Dec 6, 2011 Follow. <>>> 2. Standing Orders give the rulings as to how the Constitution shall be implemented. A Residents’ Association is a group of people who meet to discuss matters affecting their estate. Name. PDF; Size: 96 KB. the activity is not set up to make a profit which is paid to shareholders. If you would like some assistance drawing up a constitution the Revenue Commissioners have published a template, see: ( www.revenue.ie ). 4. Re-present constitution to the committee for further amendments or for adoption. The characteristics of a voluntary or community group can include: Run on a 'not for profit' basis, i.e. 7. 494 0 obj <>/Filter/FlateDecode/ID[<5D9C905ED404411A87FD346CFF4573C8><2184B0D437E25C44B20F60AEBB1E0CE8>]/Index[475 31]/Info 474 0 R/Length 95/Prev 926174/Root 476 0 R/Size 506/Type/XRef/W[1 2 1]>>stream 8. Alterations may be made to the constitution at the Annual General Meeting or an extraordinary general meeting called for that purpose providing that notice of the proposed alteration has been circulated in writing not less than 21 days before the meeting . 2. This Charity Constitution Document Templates subfolder provides a range of constitution document templates for various types of legal structure for use when forming a new charity. A constitution is simply the aims and rules that your group will use. The aims of the group shall be to: * protect, conserve and enhance Eaton Park as a place of freedom, recreation and enjoyment for the long-term benefit of all sections of the local community. This means that each purpose must fall within one or more of the 12 descriptions of purpose in the Charities Act (Northern Ireland) 2008 and be for the public benefit. Article 1: Name of Organization. ... organized manner according to the guidelines accepted by the group. AND COMMUNITY GROUPS These pages will guide you through what you need to have in place to set up a voluntary and community group, and the options that are available to you. The adoption of a new constitution provides a convenient opportunity to review the name of the company. SAMPLE CONSTITUTION . 1. ���_렇3u�� ���*�ϯ-�d��g�Ǖ�t�'Um���r|[��X>�fOU�4_7�#�@~:��çU��*}����~�}��"K����?K3�ݼ�#O,X���! Constitution for the Residents’ Association to clearly set out their aims and objectives. A basic constitution is provided below, although clubs should consider Community Amateur Sports Club status (see Sport and Recreation Alliance website for details) for tax and other financial benefits. 2. Club name and a!liation The Club will be called (name of Club), and will be a!liated to Disability Sport Wales/Local Authority/National Governing Body of the sport (delete as relevant). clubs should consider Community Amateur Sports Club status (see CCPR . <> A company’s constitution is established by its articles of association and memorandum of association. 4. A full copy of the Trust Deed must be held in the church office for members to inspect at any reasonable time. and shall be entitled to attend and vote. 8. A group might be called a club, society, association, organisation, project, centre, federation, group, or anything similar. Community, Voluntary and Charitable (CVC) organisations in Ireland. 6. ii. To be charitable, your organisation must have exclusively charitable purposes. 3. Working group presents a draft constitution to the committee. Sample Constitution for an Organisation (other than a Company) Seeking Tax Exemption as a Charity Under the Provisions of Section 207, Taxes Consolidation Act, 1997 Keywords: sample constitution, organisation, company, tax exemption, charity, section 207, taxes consolidation act, 1997 Created Date: 2/13/2016 2:53:04 PM The Board A. For most people, the need to write a constitution will likely arise in the context of a small organization. Model Constitution for a Community Based Organisation Page 2 as a Water Services Provider Version 1 (April 2001) 5.1 This constitution is subject to the following sections of the Water Services Act No. Remember this is only a guide to help get you started and once you meet you can establish your own rules and procedures. A good constitution will not only This constitution takes precedence over any and all by-laws. Community groups of all types must have a governing document which sets out the rules of the organisation and details the group's aims, obligations and powers. The name of the organization shall be _____. available in sample constitution documents available from the Charities Regulator ïs website. Committee agree and adopt constitution. There is another big reason for the need of a club constitution. Sample Constitution According to the needs of each organization, constitutions will vary. structure they decide to adopt: for example, whether the group decides it should be: Type of organisation Type of governing document Unincorporated association Constitution Charitable Trust Trust deed Company limited by guarantee Memorandum and Articles of Association Community Interest Company Memorandum and Articles of Association Club constitution. 5. NB. Sample Self Help Group Constitution. Article 2: Objectives and Purposes. This means that each purpose must fall within one or more of the 12 descriptions of purpose in the Charities Act (Northern Ireland) 2008 and be for the public benefit. Notice of such a meeting, setting forth the terms of the proposed alteration(s), must be sent by the secretary to each member of the Group. Name . Article III - Organization 1. This Constitution shall have been presented to the Membership of the Organization and shall be ratified by a … 505 0 obj <>stream SAMPLE CONSTITUTION . Owners Association Sample Constitution. (The online application material includes Application for registration - guidance notes.) The new Making Music model constitution has been developed with the Charity Commission for England and Wales, and designed specifically for amateur music groups. Any cheque issued shall be signed by at least two of any three nominated signatures. meeting with other community groups; managing the finances and publicity of the group; Officers and working groups are accountable to members through the General Meetings. Aims and Objectives • The aims and objectives of the … Adoption of the Constitution Committee sign and date constitution. Its work has a social or environmental benefit. The group may be wound up at any time if agreed by two thirds of those members present and voting at any general meeting. Members 4. The Trust Deed shall be abided by at all times and takes precedence over the Constitution. 2. We willwork to: 1. find out the views of local people and site users 2. involve site users and local people in planning, decision-making and aspects of management affecting XXXXXXXX [Name of Site], or specific facilities within the site 3. improve funding to maintain and increase the facilit… Download the Constitution … To be charitable, your organisation must have exclusively charitable purposes. The lawyer can answer your questions or help you through the process. ���h�o��_(P�������T��������� ��=��Z�&��}ܦ���O�}�>[f��Ō�J�M2�ÙC�[����z�-�ϣ�&-�iu�*}o�U�1�P���bУ@y��R�#$"i5q�?j�e)!Un��S�0N�ݏf��g(K@a�ؗ�Z�L���^��K�;���K���������@�sj3�� 4 0 obj What Is A Residents’ Association? Name of organisation 2. The first stage in becoming a more formal organisation may be to adopt a constitution. Article 2. Establishing a committee with clearly identified roles can help to identify who does what in the club and can help to spread the workload. Sample Group Constitution Sample procedural guidelines. The Management Committee will ensure that the group stays within the budget. Anything Community Group Constitution 1) NAME The name of the group shall be the Anything Community Group, hereafter referred to as the Group. Simple Constitution. A constitution … Signed (Chairman) (Secretary) (Treasurer) Date: Amendment 1 – dated 15th September 2011. You will be offered this option when you complete the document. It is good practice to adopt a constitution when you start your group, or as soon as you can if … Article 1 . Our information about constitutions is suitable for a small organisation such as a residents’ association or campaign group. Any organisation wishing to operate as a charity in the Republic of Ireland must apply to the Name . %PDF-1.5 4. Simple Constitution. How to modify the template. endobj Constitutions usually cover the following areas. If you’re still confused regarding the concept or aspects of constitution-making for your non-profit organization, do not worry. The document below is a sample Constitution, representing the type of Constitution necessary to effectively found a local Residents' Association. The new constitution, together with Form G1, must be submitted to the Companies Registration Office for registration. You may adjust or adapt the model to meet the needs of your group. 1. Authority. <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 595.2 841.68] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> A constitution will help the PTA by giving everyone involved an understanding of the parameters within which the PTA will work and clearly defining the aims of the association. A charity’s governing document contains the organisation’s purposes. Details. Authority. Amendments are made to the constitution by the working group. Alterations to the Constitution Any alterations to this constitution shall receive the assent of not less than two thirds of the members of the Group present and voting at a General Meeting whether Annual or Special [in accordance with Article VI (2)]. 108 of 1997: 5.1.1 Chapter 1: Sections 4 which outlines conditions for provision of water "`� !B�@�E^����� �M���[C�B��[��.5�t�GEI�!�?/�6�.�a��b���R��oHn˙�?�c#q�t�� F��W@R`�������6���D&V=���S�'F,��S�q�jFYҎ_'{b�V? Charity Registration. 0 Wording below is a suggested constitution but clause 10, which states what would happen to the club funds in the event of the dissolution of the club is vital. The Licensing (Northern Ireland) Order 1996 (for associations in Northern Ireland). Short Snippet: CONSTITUTION CHAPTER 1 I). Please consult guidance from the Companies Registration Office on the requirements for completion of this form. 5. A constitution is the … Wales and England (see publications for Scotland and Northern Ireland) Documents. Committee puts amendments and comments forward. Any money obtained by the group shall be used only for the group. Download the Constitution … The name of the group shall be The Friends of Eaton Park . This page provides simple explanation of different types of not-for-profit organisation, and what to consider when choosing a legal structure. A voluntary or community group is an organisation which enables these types of activities to take place. Record made of adoption in minutes. You fill out a form. Section B. Legal structures for community groups and not-for-profit organisations. Amendments are made to the constitution by the working group. Download. the activity is not set up to make a profit which is paid to shareholders. The different legal structures which a charity can adopt are as follows: company limited by guarantee, unincorporated association, charitable trust, or charitable incorporated organisation (CIO). The Trust Deed shall be abided by at all times and takes precedence over the Constitution. 7. It is important to try and get a constitution that actually reflects the way in which you want to do things. The General Committee shall determine the terms of reference and functions of each such Section and … Finally, the new form constitution must be uploaded to the relevant charity’s CRA account on the CRA website. It is meant as a guideline only, and may be amended to suit the individual circumstances as necessary. Committee puts amendments and comments forward. Any assets shall be returned to their providers, if they require it, or shall be passed to another group with similar aims. 2) OBJECTS The objects of the Group shall be: to improve the area known as Anytown for the benefit of the inhabitants of the area; to encourage the goodwill and involvement of the wider community; However, the time may come when you need a more formal structure for your community group, particularly if you wish to raise finance or funding or enter into a legal agreement. Standing Orders give the rulings as to how the Constitution shall be implemented. 1. A constitution will help the PTA by giving everyone involved an understanding of the parameters within which the PTA will work and clearly defining the aims of the association. Certain items, in italics, are required. The characteristics of a voluntary or community group can include: Run on a 'not for profit' basis, i.e. The quorum for an AGM shall be ___ members. (The "Organization"). %���� You can choose to consult a lawyer if you need help. To encourage student involvement and to promote service activities within said community. %%EOF Inconsistency between Constitution and Act If there is any inconsistency between this Constitution and the Act, the Act prevails. Help from a lawyer. 00103D Sample club constitution Page 1 of 6 Club/Society Constitution A club’s or society’s constitution is a document that defines your club or society and provides you with a basic set of rules for the daily running and management of this group. The decisions you make will help you write your constitution. endstream endobj startxref NAME OF CLUB. OBJECTS: The objects of the Association are:- To To To To To List as necessary to cover the purposes of the Association. Sections shall be such groups of individual members as may, with the permission of the General Committee, be formed within the Association for the furtherance of common activities. It is good practice to adopt a constitution when you start your group, or as soon as you can if … An unincorporated association is the simplest type of organisation and the favourite legal structure chosen by new groups. Applying to register To register a new charity, apply online. NB. �,�cDHC����QH��Z5N9I�Ԫq�O��d�X��`�@����ADZQ+� ���Jj���Ҷg�vF�z�����!����p� �(ѧ�� Sample Charity Constitution Template. Any bank accounts opened for the group shall be in the name of the group. 475 0 obj <> endobj (b) All members shall be given at least fourteen days’ notice of the A.G.M. SAMPLE CONSTITUTION. A voluntary or community group is an organisation which enables these types of activities to take place. File Format. 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